Administrative Assistant

Administrative Assistant (Sidney #64124710)

MISSION: The Montana Department of Corrections staff enhances public safety, supports the victims of crime, promotes positive change in offender behavior, and reintegrates offenders into the community. If you're looking for an opportunity to affect positive change in the community and at work explore the opportunities available to you through the Montana Department of Corrections. You may be the person we've been looking for to join our team as well!

BENEFITS: Your paycheck is just part of your total compensation package! Upon date of hire, employees are eligible for state paid premiums toward employee “core” medical, dental, and basic life insurance coverage. Dependent coverage and supplemental options are also available. Employees earn 15 working days of annual leave, 12 days of sick leave and 10-11 paid holidays each year. Membership in a Retirement System with a state contribution begins upon the first day of employment (vesting criteria applies). Flexible schedules may be considered.

NOTICES:

The Montana Department of Corrections is an Equal Employment Opportunity Employer. As such, women, minorities, and individuals with disabilities are encouraged to apply.

If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Materials submitted but not requested will not be considered in the selection process.

Tobacco Free - Use of all tobacco products, including smokeless tobacco products and tobacco substitutes in Department of Corrections buildings, is prohibited. In secure care facilities possession of tobacco products is also prohibited.

DUTIES and RESPONSIBILITIES:



This position is responsible for managing phone calls for the assigned office; refers complaints and concerns with offenders, offender’s families, criminal justice system members and the general public to the appropriate staff. Creates and/or prepares letters, and memos, forms, meeting schedules, reports, etc., using word processing, spreadsheet, and database and/or presentation software. Maintains data logs in established software programs and produces statistical information upon request. Coordinates and schedules meetings as requested; makes all necessary travel arrangements for staff as requested.

POSITION SPECIFIC INFORMATION: Has daily initial contact with offenders, visitors, and others who may be hostile or under the influence of substances.



Qualifications:


MINIMUM QUALIFICATIONS: Associate degree in Office Administration or Secretarial Science or Executive Assistant, Public Administration, Human Resources, Business Administration and at least three (3) years of job-related experience preferred. Other combinations of education and experience will be considered on a case-by-case basis.


Eligible Training Assignment:

13.56