Program Manager
STATUS: Permanent, Full-time
ANNUAL SALARY: $51,695.40
CLOSING DATE: July 16, 2018
REQUIRED SUPPLEMENTAL QUESTIONS: Yes
POSITION NO: 351-00071
DEPARTMENT: Office of Public Instruction
DIVISION: Health Enhancement and Safety
LOCATION: Helena, Montana
RETIREMENT: TRS
UNION: MPEA
INSTRUCTIONS FOR APPLYING: Only the information you submit on your attached resume and supplemental questions will be reviewed to determine if you meet the qualifications. The State of Montana Careers system application will not be considered in this process.
To apply for this position, you must attach the required resume and supplemental questions as separate documents. Supplemental questions located at the bottom of this job announcement are required . Materials not requested in this vacancy announcement will not be considered. ( Example: Transcripts and Letters of Reference ) Required materials must be received or postmarked by midnight (Mountain Time Zone) on the closing date in order to be considered.
Your resume must include the following information:
• Education
• All relevant work history, listing employment in chronological order in a month/year format with the most recent job first.
• Supervisor’s name and phone number for each job.
• Detailed description of the duties for each job, including hours per week, and the reason why you separated.
Applicants claiming employment preference are required to submit proper documentation to opipersonnel@mt.gov in order to receive any preferences. If you indicate your preference status while completing your application process, the system will generate an e-mail with instructions on how to submit the required preference documents.
Procedures to be used in evaluating an applicant’s qualifications may include, but not limited to, a resume, supplemental questions, an oral interview, skills based testing and reference checks.
If accommodation for disability is needed during the application or interview processes please contact the OPI Human Resource Office at (406) 444-2673 or opipersonnel@mt.gov.
The Montana Office of Public Instruction is an equal opportunity employer. Women (and/or) minorities are under-represented in this position and are encouraged to apply. Applicants must be eligible to work in the United States.
ADDITIONAL SALARY AND BENEFIT INFORMATION: This is a TRS Retirement position. Full-time employees earn 15 vacation days, 12 sick days, state holidays, health and dental benefits and life insurance. They also receive access to a defined benefit - contribution retirement. More information can be found at mt.gov.
GENERAL DESCRIPTION OF DUTIES: The Student Support and Academic Enrichment Program Manager will implement the federally funded Title IV Part A Student Support and Academic Enrichment Initiative in Montana through the Montana Office of Public Instruction. The desired applicant will have experience with the tasks required to administer grants, including coordination and facilitation of state level workgroups, implementation of program strategies outlined in the approved grant proposal, oversight of program implementation in local communities funded under the initiative, ensuring program compliance, serving as liaison with federal project officer and state agencies, evaluators, and sub grantees, seek sustainability for the programs and services implemented under this project, oversight of the subgranting process to districts, and leading the process of completing all federal grant reports. With three focus areas including: 1) student health and safety programs, 2) programs that promote a well-rounded education, and 3) the effective use of technology, this position will address the grant administration as well as state level activities and professional development to support these topical areas. Some in state and federal travel will be required. It is estimated there will be out of state travel one to two weeks annually and quarterly travel to designated Montana schools involved in this initiative.
Qualifications:
COMPETENCIES: Commitment – (a) is committed to the mission of the agency "to advocate, communicate, educate and be accountable to those we serve," (b) keeps current on professional and technical knowledge, and (c) is reliable and dependable in performing job duties. Communication – (a) speaks effectively in a professional manner, (b) writes effectively in a professional manner, (c) negotiates and manages conflict effectively, and (d) listens well, is responsive, and follows up on assignments and requests. Initiative and accountability – (a) is a self-starter on projects, (b) expands effort to perform job duties beyond routine assignments, (c) concentrates/focuses on job duties, is persistent, is not distracted by tangential work, (d) accurate and thorough in work, attentive to details, follows through on work assignments and projects, (e) accepts personal responsibility and accountability for quality of work and for consequence of actions, willing to correct mistakes, and (f) can absorb constructive criticism and direction without feeling defeated, resentful or insulted. Influence and personal effectiveness – (a) appropriately shares information and knowledge with co-workers, (b) has a positive rapport with co-workers, (c) adheres to a high level of ethical behavior and has a strong work ethic, and (d) is cooperative, does an equal/fair share of the workload, and demonstrates teamwork. Thinking and problem-solving – (a) analyzes and solves job-specific problems, and (b) demonstrates proficient analytical skills in planning, organizing and conducting job duties. Technology – (a) ability to use different modes of technology to communicate, (b) utilize different forms of technology for training and visual presentation of information including on-line learning platforms and websites. Organization – (a) the ability to organize large amounts of information, (b) ability to prioritize efficiently. Evaluation – (a) aggregate information from multiple grantees into state level reports, (b) determine how to effectively measure outcomes of the program. Knowledge – (a) demonstrates the technical knowledge that is necessary to perform job
EDUCATION AND EXPERIENCE: This position requires a minimum of a bachelor's degree with a broad background in education, mental health, substance prevention or treatment, business, public administration or related field. This position requires a minimum of 3 years job-related experience. An equivalent combination of education and experience will be considered on a case by case basis.
SUPPLEMENTAL QUESTIONS: The supplemental question(s) are scored in a separate phase and are required for this vacancy announcement. Supplemental questions are evaluated on their own merit so you must include specific information regarding names of employers, dates, job titles, duties, etc. on both your resume and supplemental questions to receive full credit for your qualifications. List the position title and your name at the top of each page. The suggested response is a minimum of ½ a page, but no more than 2 pages per question.
Once you have answered the following supplemental questions, you must upload your responses into the State of Montana recruiting system.
1. Describe your knowledge and experience, including length of time, working with programs such as mental health, drug and alcohol, school climate and safety, gifted and talented, nutrition and physical activity, or technology integration into education. Include the challenges you faced and success you celebrated.
2. Describe your experience, including length of time, leading a collaborative initiative across sectors of an agency or community. Be specific to include the components of the collaborative project in which you were involved. What was your role, and what were the components of the project?
3. Do you want to be informed before we contact your present employer?
Eligible Training Assignment:
51,695.40
